This marks the 3rd consecutive year where Yayasan Khazanah has engaged us to organize their YK Awards Day. From end-to-end event planning to execution, our team has successfully organized this event, leaving a lasting impression to our client and the audience.
The project aimed to create multimedia components: an animated presentation deck and a professionally edited video interview for ValuingIP's product launch at KL Convention Center, KLCC.
Tight deadlines and a two-week timeframe before the event
Synchronization of the presentation with the client's script
Ensuring the right timing for all animations
Verbal presentation of main points by the client while a switcher clicks on the screen
On-site adjustments required for the presentation
PIC stationed in the client's office and on-site during full rehearsal for immediate changes
Difficulty in setting the interviewee's timing due to their tight schedule
Project team worked diligently to overcome challenges and deliver a successful multimedia presentation for the event
First, it was essential to thoroughly understand the client's brief and requirements. This understanding formed the foundation for the project's direction.
Close collaboration with the client was a key aspect of the strategy. Regular communication and feedback loops were established to ensure that their needs and expectations were met throughout the project.
To maintain a structured workflow, deadlines were set for the client to provide all the necessary information. Concurrently, the team set their own internal deadlines to deliver draft versions of the work, allowing for revisions and adjustments.
During rehearsals, a meticulous monitoring process was implemented. This involved closely scrutinizing all the information and animations to ensure they synchronized seamlessly with the overall presentation.
Pre & Production:
For the video component, a videographer and director were stationed at the stakeholder's office during the shoot. This ensured seamless coordination and capture of the required footage.
The presentation deck had a dedicated designer stationed at the client's office for one day. This allowed for real-time collaboration and efficient design adjustments.
A project in charge (PIC) was present during the presentation rehearsal to oversee the process and address any issues that arose.
On-site changes to the presentation were made as necessary, ensuring that it aligned with the client's expectations and requirements.
The rehearsal continued until all elements of the presentation ran smoothly, guaranteeing a polished final delivery.